Event Planning 101 Consult
Beyond A-to-Z event planning and event staffing, Do Good Events also assists with event planning consultation. Perhaps our calendar is fully booked, but a client could benefit from a 90-minute consultation. Or maybe a client doesn’t have the resources to hire an event planner. Either way, our event consultations are a great way to understand how to build out your event internally.
Here are some of the items we cover during an event consultation:
Vendor Recommendations & Contract Considerations
- AV & Tech
- Decor, Linens & Floral
- Venue & Catering
- Photography & Videography
- Music & Entertainment
- Auctioneer (if applicable)
- Auction Platform
- Creative Add-ons
- And More!
Some clients have a theme and others need help brainstorm the look and feel of their event. We work with clients to finalize these details.
We provide tips on the best ways to promote your event. These ideas often include: social media, newsletters, text messages, advertising, WOM, etc.
Event Invitation & Registration
When should clients send out an invitation? How does registration work? We can answer these questions and give recommendations from what we’ve seen work best.
Many of our clients’ events involve a silent and/or live auction. We walk through best practices for both types of auctions. This can include auction solicitation to garnering items to auction platforms and auction check-out.
Overall Event Plan & Key Deadlines
The event planning process can be daunting when you don’t know where to begin. During our event consultations, we talk clients through a general timeline based on their event date. This often includes things like:
- Site Visit Questions To Consider
- Print & Signage Needs
- Room Layout
- Program – Powerpoint & Script
- Volunteer Schedule
- Day of Logistics – event flow, registration, auction check-out, etc.
- Vendor Confirmations
- Guest Communication
- Revenue Streams
- And More!
Lastly, many clients think that when the event is over, their work is done. But that’s not typically the case! We talk clients through what to do after the event is over. This often includes: hosting a debrief, thanking key players and selecting a date for your 2023 event.
If your organization could benefit from an event planning consultation with our team at Do Good Events, please contact us at email@example.com.